Eni Muara Bakau BV - Recruitment For Admin Assistant February 2017
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| Egypt Oil & Gas |
To support its progressive growth and build the organizational capability, Eni Muara Bakau BV is looking for qualified personnel with high motivation, initiative, and integrity to fill in the following position:
Admin Assistant (ADM-02)
Main Accountabilities and Responsibilities
- Organize day-to-day secretarial and office administration duties.
Secretarial
- Organizing and make priority for the flow of communications (phone calls, visitors, records, etc.)
- Translating incoming and outgoing letters and faxes, minutes of meeting and also technical document from Bahasa Indonesia to English and vice versa
- Coordinate logistics (HSE inductions, visas, relevant permits, office facilities and supplies, transportation and hotel bookings) to support HQ missions/visits
- Handling confidential business matters for all staff
- Maintaining and Organizing all Technical and staff’s file
- Drafting correspondences and reports
- Drafting general / short letters, memos and faxes on behalf of Technical Manager and staff
- Preparing documents or letter
- Arranging business travel for Technical Manager and staff (preparing documents needed and make a flight reservation as well)
- Handling incoming and outgoing mail and faxes
- Record and maintain Technical & personnel leave balance calculation, training and business trip as well
- Keep the Technical Manager calendar up to date
- Archiving all the documents belongs to Technical & Exploitation Departments (including books, manual, etc.)
- Liaise with HR Officer for monitoring mission visitor’s status.
Administrative
- Coordinate preparation of the routine regular reports and organizes their dispatch
- Ensures proper records e.g. weekly, monthly, well reports, etc. are kept for transmittal
- Monitors and orders stationery and office supplies when required
- Schedules appointments or meeting for staff
- Organizes all aspects of Department (invitations, presents, catering, etc.)
- Compiles exploitation reports and staff schedules
- Performs other related duties as required
- Liaise with Finance Department (Accountants and Cashier) – regarding expense claim reimbursement and other settlements
- Liaise with HR Officer for updating Technical & Exploitation staff’s movement or personnel on board (weekly)
- Generating and following up Material & Service Requisition (MSR)
- Keep vacation / training / mission planner up to date and inform the Technical Manager about any changes
- Keep leave register for all the staff up to date in close coordination with HR
- Keep up to date the missions register and report coordination / planning activities to the Technical Manager
Qualifications & Experience
- Education: Secretarial Education Diploma / Business Administration Diploma / Management Diploma
- Required experience: 2 years experience should be performing secretarial functions for managerial level personnel.
- Knowledge, Technical, and Professional Skills:
- Capable to use office application computer program
- Good knowledge of administrative work
- Good command of spoken and written English
Note: For those of you who are interested in working at energy companies such as eni Muara Bakau, just to better understand , guidance, secret and outs of the energy company, please register here.
Should you are interested with the position & meet the qualifications required, please send only your latest resume (in MS Word or PDF format with size no more than 1 MB) to: recruitment[at]eniindonesia.co.id.
Please mention the position title on the email subject: Apply for (name / position code).
Please note that applications may not be reviewed if received after 20 February 2017. We regret that only shortlisted candidates will be notified.
Please be aware that eni will never ask the applicant to pay any fee or appoint any travel agent for the selection process. All communications that ask the applicant to pay any fee or use specific travel agent are fraudulent & scam.
